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Shared Calendar Setup Checklist (Co-Parents)
Set up a shared calendar that includes school events, exchanges, and appointments.
📅 Schedule & Communication
- ○Shared custody calendar updated for the month
- ○Exchange times and locations confirmed 48 hours prior
- ○Backup communication method (text/email/app)
- ○School schedule changes shared in writing
- ○Child’s current routine notes (bedtime, homework, allergies)
- ○Vacation/PTO days shared at least 30 days ahead
- ○Right of first refusal protocol clarified
- ○Weekly check-in call or message with co-parent (Sunday evening)
📄 Documents & Permissions
- ○Signed custody agreement copy (digital + printed)
- ○Medical consent forms and insurance cards
- ○School authorization and pickup permissions
- ○Travel consent form template (if needed)
- ○Passport stored securely with clear access agreement
- ○Birth certificate copy available at both homes
- ○Power of attorney for medical emergencies (if applicable)
Make this checklist yours
Save a clean copy, assign items, and customize it with Dew once your family is ready to use it.
🎒 Child Essentials
- ○Clothing for next 3-5 days with weather-appropriate layers
- ○Comfort items (blanket, stuffed animal)
- ○Homework folder or school device
- ○Sports or activity gear packed and labeled
- ○Toiletries and personal hygiene items (toothbrush, shampoo)
- ○Chargers for devices (tablet, phone, school laptop)
- ○Library books or instruments due at school
- ○Seasonal gear (rain boots, snow gloves, swim goggles)
💊 Health & Safety
- ○Medication list with dosage and timing
- ○Allergy action plan (EpiPen location, triggers)
- ○Current doctor and emergency contact list
- ○Recent health updates or symptoms noted
- ○Dental and vision appointment schedule shared
- ○Immunization records up to date
- ○Mental health provider contact (therapist, counselor)
- ○Insurance card photo stored in both phones
🧾 Logistics & Expenses
- ○Expense tracking app or sheet updated
- ○Receipts for shared expenses uploaded
- ○Reimbursement timeline agreed (weekly/monthly)
- ○Upcoming fees (tuition, camps, sports) reviewed
- ○Child support payments on schedule and documented
- ○Tax dependency agreement clear for the year
- ○Back-up childcare cost-sharing agreed
🔎 Shared Calendar
- ○Choose calendar tool (Google Calendar, OurFamilyWizard, Cozi)
- ○Add all recurring custody exchanges with times and locations
- ○Add school events, holidays, and half-days
- ○Set reminders for medical appointments and deadlines
- ○Color-code events by parent, child, or category
- ○Add sports practices, games, and activity schedules
- ○Include birthday parties and social commitments
- ○Share calendar with grandparents and caregivers who need access
- ○Review and sync calendar together at start of each month
- ○Note travel dates and schedule changes at least 2 weeks ahead
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Honeydew is available on iOS, Android, and the web. The free plan includes up to 5 lists and 15 Dew actions per week.
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❓ Frequently Asked Questions
What does the Shared Calendar Setup Checklist (Co-Parents) include?
This checklist contains 48 specific items organized into 6 categories: 📅 Schedule & Communication, 📄 Documents & Permissions, 🎒 Child Essentials, and more. Example items include Shared custody calendar updated for the month, Exchange times and locations confirmed 48 hours prior, Backup communication method (text/email/app).
How do I use this checklist effectively?
1) Copy the list to your Honeydew account. 2) Review all 48 items and remove any that don't apply to your situation. 3) Add personal items. 4) Share with joined family members. 5) Check off items as you complete them. The free plan includes up to five lists and 15 Dew actions per week.
Why use a checklist for shared calendar setup (co-parents)?
This checklist keeps 48 visible items together across 6 categories. Copy it to your account to remove items that do not apply, add family-specific details, and divide responsibilities.