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Co-Parenting Holiday Gift Coordination Checklist
Coordinate gift budgets, duplication, and shared traditions across households.
📅 Schedule & Communication
- ○Shared custody calendar updated for the month
- ○Exchange times and locations confirmed 48 hours prior
- ○Backup communication method (text/email/app)
- ○School schedule changes shared in writing
- ○Child’s current routine notes (bedtime, homework, allergies)
- ○Vacation/PTO days shared at least 30 days ahead
- ○Right of first refusal protocol clarified
- ○Weekly check-in call or message with co-parent (Sunday evening)
📄 Documents & Permissions
- ○Signed custody agreement copy (digital + printed)
- ○Medical consent forms and insurance cards
- ○School authorization and pickup permissions
- ○Travel consent form template (if needed)
- ○Passport stored securely with clear access agreement
- ○Birth certificate copy available at both homes
- ○Power of attorney for medical emergencies (if applicable)
🎒 Child Essentials
- ○Clothing for next 3-5 days with weather-appropriate layers
- ○Comfort items (blanket, stuffed animal)
- ○Homework folder or school device
- ○Sports or activity gear packed and labeled
- ○Toiletries and personal hygiene items (toothbrush, shampoo)
- ○Chargers for devices (tablet, phone, school laptop)
- ○Library books or instruments due at school
- ○Seasonal gear (rain boots, snow gloves, swim goggles)
💊 Health & Safety
- ○Medication list with dosage and timing
- ○Allergy action plan (EpiPen location, triggers)
- ○Current doctor and emergency contact list
- ○Recent health updates or symptoms noted
- ○Dental and vision appointment schedule shared
- ○Immunization records up to date
- ○Mental health provider contact (therapist, counselor)
- ○Insurance card photo stored in both phones
🧾 Logistics & Expenses
- ○Expense tracking app or sheet updated
- ○Receipts for shared expenses uploaded
- ○Reimbursement timeline agreed (weekly/monthly)
- ○Upcoming fees (tuition, camps, sports) reviewed
- ○Child support payments on schedule and documented
- ○Tax dependency agreement clear for the year
- ○Back-up childcare cost-sharing agreed
🔎 Gift Coordination
- ○Gift budget agreed per child with spending cap
- ○Wishlist shared to avoid duplicates and disappointment
- ○Big-ticket items assigned to one parent (bike, electronics)
- ○Timing of gift exchange clarified (morning, evening, which home)
- ○Shared traditions aligned (Santa, stockings, advent calendars)
- ○Gift transport plan for large items between homes
- ○Grandparent and extended family gifts coordinated
- ○Experience gifts considered over material items
- ○Gift receipt policy agreed for returns and exchanges
- ○Post-holiday thank-you notes coordinated
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❓ Frequently Asked Questions
What does the Co-Parenting Holiday Gift Coordination Checklist include?
This checklist contains 48 specific items organized into 6 categories: 📅 Schedule & Communication, 📄 Documents & Permissions, 🎒 Child Essentials, and more. Example items include Shared custody calendar updated for the month, Exchange times and locations confirmed 48 hours prior, Backup communication method (text/email/app).
How do I use this checklist effectively?
1) Copy the list to your free Honeydew account. 2) Review all 48 items and remove any that don't apply to your situation. 3) Add any personal items unique to your needs. 4) Share with family members to divide responsibilities. 5) Check off items as you complete them.
What are the 10 most important items for custody exchanges?
Based on family coordinators: 1) Medications with dosage instructions, 2) Comfort item (specific stuffed animal/blanket), 3) School backpack with homework, 4) Tablet/device with charger, 5) Current reading book, 6) Sports/activity gear for that week, 7) Weather-appropriate outerwear, 8) Hygiene items (toothbrush, hairbrush), 9) Communication log/notebook, 10) Any special occasion outfits needed.
How can co-parents share this checklist in real-time?
In Honeydew: 1) Create a free account. 2) Import this checklist. 3) Tap "Share" and enter your co-parent's email. 4) Both parents can now see and update the same list. Items checked by one parent appear instantly for the other. You can also add notes to each item for special instructions.